For web and design agencies of 2 to 15 people
Client requests, approvals, budgets and team capacity in one place, with every figure traceable to a record.
3-day free trial. No credit card.
What changes for your agency
Most small agencies run on email threads, a task board and a spreadsheet nobody trusts. Aquaindy replaces the gaps between them with one record of what was asked, agreed, planned, spent and delivered.
Today
Client feedback is scattered across email, chat and calls, and nobody is sure which version was signed off.
With Aquaindy
Requests arrive through one portal form, and every approval is recorded against the exact file version the client saw.
What you get: Fewer disputes about what was agreed, and a dated record you can show the client.
Today
Project managers spend hours chasing status updates and reminding people about deadlines.
With Aquaindy
Rules you write move work along: when a task is done, open the QA task; when a deadline nears, notify its owner.
What you get: Routine follow-up happens on time without anyone having to remember it.
Today
Every new project starts from a blank board or a copy of the last one, mistakes included.
With Aquaindy
Versioned templates set up milestones, tasks, roles and rules in one step.
What you get: Projects start the same way every time, and each improvement carries into the next one.
Today
You find out a project lost money after it has finished.
With Aquaindy
Budgets, approved time, expenses and scope changes roll into a live forecast with alerts you set.
What you get: Overruns show up while there is still time to re-scope or talk to the client.
Today
Nobody knows who is free next week until someone is already overloaded.
With Aquaindy
Availability, time off and planned work sit in one calendar, and conflicts are flagged.
What you get: The dates you promise clients match the hours your team actually has.
Today
Answering “how are we doing?” means stitching spreadsheets together every Monday.
With Aquaindy
A workspace pulse and dashboards are built from the records your team already keeps.
What you get: Everyone works from the same numbers, and each one traces back to its source.
Each pillar is a real screen from the demo workspace. Together they cover the life of an engagement, from the first client request to the last invoice milestone.
01
Clients, projects, requests, deliverables and a portal your clients can trust.
02
Rules that route work and remind the right people, with nothing you cannot explain.
03
Repeatable engagements, versioned, previewed before they touch a project.
04
Budget against actual, forecast to completion, margin you can trace to the entry.
05
Who is available, who is over capacity, which work has nobody planned.
06
What is late, waiting, over budget or under-resourced, with the formula beside each number.
A workspace is live in minutes; the pillars switch on as you need them.
1
Six roles, from owner to client guest. Permissions, not job titles, decide who sees costs, capacity or client data.
2
Pick Website Launch, Maintenance Retainer or another template. Milestones, tasks, deliverables and approval gates appear in one transactional step.
3
Clients send requests, see milestones, download shared files and sign off exact deliverable versions. Internal notes and costs never cross the line.
Aquaindy is an operations tool for the agency's own records. It is not a payment processor, not an accounting system and not an advisor. Here is what that means in practice.
SecurityForecasts, utilization and at-risk flags come from fixed formulas you can read next to every number. Empty denominators show a dash, never an invented percentage.
Every record carries its workspace. Routes, searches, exports and background jobs re-check membership; the database rejects links across workspaces.
Approval decisions are append-only at the database level, files are fingerprinted before a sign-off counts, and every security-relevant change is logged.
Notifications, insights and templates are fixed sentences with your numbers filled in. Nothing writes copy, ranks people or recommends a decision.
Try everything free for 3 days, then choose Starter, Studio or Agency. Every price is on the pricing page.
See pricingNo generative AI. Automation is a rule engine with typed triggers, conditions and actions. Insights are templates with your figures. We may add non-generative statistics later, with their limits documented.
No. ProfitGuard tracks your own project costs, budgets and forecasts, and keeps an information-only ledger of invoice milestones. Money never moves through Aquaindy.
Only what you share: portal-visible projects and milestones, shared deliverable versions, their own requests and shared comments. Never internal notes, cost rates, capacity or other clients.
Your workspace lives in a managed PostgreSQL database and private object storage. Every list exports to CSV, and owners can download a full workspace export from Settings.
Every workspace starts with a 3-day free trial of everything. After that, Starter is for one person, and Studio and Agency are priced per seat. Current prices are on the pricing page.
Five internal seats, ten active projects and five gigabytes of storage, with every pillar switched on.
Start a 3-day free trial